Microsoft Office Step by Step [Book]
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The Microsoft Download Manager solves these potential problems. It gives you the ability to download multiple files at one time and download large files quickly and reliably. It also allows you to suspend active downloads and resume downloads that have failed.
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Download multiple files at one time Download large files quickly and reliably Suspend active downloads and resume downloads that have failed. Yes, install Microsoft Download Manager recommended No, thanks. What happens if I don’t install a download manager? Why should I install the Microsoft Download Manager?
In this case, you will have to download the files individually. You would have the opportunity to download individual files on the “Thank you for downloading” page after completing your download.
Files larger than 1 GB may take much longer to download and might not download correctly. You might not be able to pause the active downloads or resume downloads that have failed. Accessibility training documentation for Office applications and Windows OS. Details Note: There are multiple files available for this download. Once you click on the “Download” button, you will be prompted to select the files you need.
File Name:. Date Published:. File Size:. System Requirements Supported Operating System. Install Instructions Click the file you want to download from the list below. Do one of the following: To start the installation immediately, click Open or Run this program from its current location. To copy the download to your computer for installation at a later time, click Save or Save this program to disk. Follow Microsoft Facebook Twitter.
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Microsoft Download Manager. Manage all your internet downloads with this easy-to-use manager. It features a simple interface with many customizable options:. Download multiple files at one time Download large files quickly and reliably Suspend active downloads and resume downloads that have failed.
Yes, install Microsoft Download Manager recommended No, thanks. What happens if I don’t install a download manager? You can also set up email on an iOS device iPhone or iPad.
In most cases, Office is activated once you start an application and after you click Accept to agree to the Microsoft Office License Agreement. Office might activate automatically when you open an app, such as Word, for the first time. If it doesn’t and you see the Microsoft Office Activation Wizard, follow the prompts to activate Office. If you need help with activation, see Activate Office using the Activation wizard.
Premium apps:. Premium apps. Install Office for the first time Some Office and Office products come with a product key. Reinstall Office If Office originally came pre-installed and you need to reinstall on it on the same device or a new device, you should already have a Microsoft account associated with your copy of Office.
Support for Office for Mac ended on October 13, Upgrade to Microsoft to work anywhere from any device and continue to receive support. A subscription to make the most of your time. Try one month free. Buy now. Best Value. Need more help? Get support. Expand your Office skills.
Was this information helpful? Yes No. While older versions of Windows, you may need to first download and install the free Adobe Acrobat Reader DC software. Social Stuff:. Follow TipTrickNet.
When you’ve completed these steps, the citation is added to the list of available citations. The next time you quote this reference, you don’t have to type it all out again. You just add the citation see the steps in the following procedure.
Add citations to your document 1. Click at the end of the sentence or phrase that you want to cite, and then on the References tab, click Citations. In the Citations pane on the right, double-click the citation you want to add. Make the changes you want to the source and click OK. To manage your list of sources, click Citation Source Manager and then add new sources or edit or delete sources in the list.
Usually, footnotes appear at the bottom of the page and endnotes come at the end of the document or section. Add a footnote 1. Click where you want to add a footnote. Word inserts a reference mark in the text and adds the footnote mark at the bottom of the page.
Type the footnote text. TIP: To return to your place in your document, double- click the footnote mark. Add an endnote 1. Click where you want to add an endnote. Type the endnote text. TIP: To return to your place in your document, double-click the endnote mark. Customize footnotes and endnotes After you add your footnotes and endnotes, you can change the way they appear.
For example, you can change the number format or where they show up in your document. On the Insert menu, click Footnote to open the Footnote and Endnote box. In the Footnote and Endnote box, select the options you want. TIP: To restart footnote or endnote numbering at the beginning of each section, in the Footnote and Endnote box, click Footnotes orEndnotes, and in Numbering, click Restart each section.
Individual slides can include bullet points, pictures, charts, tables, and Practice files business diagrams. Professionally designed themes visu- No practice files are necessary to ally enhance your message and provide a professional, complete the practice tasks in this coordinated appearance. The elements that control the appearance of PowerPoint and the way you interact with it while you create presen- tations are collectively referred to as the user interface.
Some user interface elements, such as the color scheme, are cosmetic. Others, such as toolbars, menus, and but- tons, are functional. The default PowerPoint configuration and functionality is based on the way that most people work with the app. You can modify cosmetic and func- tional user interface elements to suit your preferences and working style. This chapter guides you through procedures related to starting PowerPoint, working in the PowerPoint user interface, and managing Office and app settings.
You might also have a shortcut to PowerPoint on your desktop or on the Windows taskbar. When you start PowerPoint without opening a specific presentation, the PowerPoint Start screen appears. The Start screen is a hybrid of the Open and New pages of the Backstage view. It displays links to recent files in the left pane, and new file templates in the right pane. TIP You can turn off the appearance of the Start screen if you want to go directly to a new, blank presentation.
Click the Start button, and then click All apps. In the app list, click any index letter to display the alphabet index, and then click P to scroll the app list to the apps starting with that letter. Scroll the list if necessary, and then click PowerPoint to start the app. To start PowerPoint on a Windows 8 computer 1. From the Start screen, display the Apps screen. Sort the Apps screen by name, and then click any index letter to display the alphabet index.
In the alphabet index, click P to scroll the app list to the apps starting with that letter. Then click PowerPoint to start the app. Work in the PowerPoint user interface The PowerPoint user interface provides intuitive access to all the tools you need to develop a sophisticated presentation tailored to the needs of your audience.
The apps in the Office suite are designed to work together to provide highly efficient methods of getting things done. You can install one or more Office apps on your com- puter. Some apps have multiple versions designed for different platforms. For example, you can install different versions of PowerPoint on a computer, a smartphone, an iPad, and an Android device; you can also work in a version of PowerPoint that is hosted entirely online.
Although the core purpose of an app remains the same regardless of the platform on which it runs, the avail- able functionality and the way you interact with the app might be different. It is available as part of the Office suite of apps, as a freestanding app, or as part of an Office subscription. Until recently, the standard way of acquiring Office software was to purchase a disc, packaged in a box, and install the software from the disc.
In the recent past, the standard distribution model has changed to an online installation, often as part of an Office subscription licensing package. Office , which was originally available only to businesses, now has many subscription options designed for individual home and business users, students, households, small businesses, midsize businesses, enterprises, government agencies, academic institutions, and nonprofits; in other words, whatever your needs may be, there is an Office subscription option that will be a close fit.
Many of the Office subscription options include licens- ing for the desktop Office apps and permit users to run Office on multiple devices, including Windows computers, Mac computers, Windows tablets, Android tablets, iPads, and smartphones. You can review and edit presen- tations in PowerPoint Online, which runs directly in your browser instead of on your computer.
PowerPoint Online displays the contents of a presentation very much like the desktop app does, and offers a limited subset of the commands and content formatting options that are available in the full desktop app.
Com- mands for tasks you perform often are readily available, and even those you might use infrequently are easy to find. Title bar At the top of the app window, this bar displays the name of the active file, identifies the app, and provides tools for managing the app window, ribbon, and content. The title bar elements are always on the left end, in the center, and on the right end of the title bar The Quick Access Toolbar at the left end of the title bar can be customized to include any commands that you want to have easily available.
You can change the location of the Quick Access Toolbar and customize it to include any command to which you want to have easy access. TIP You might find that you work more efficiently if you organize the commands you use frequently on the Quick Access Toolbar and then display it below the ribbon, directly above the workspace. Your ribbon might display additional tabs TIP The available ribbon tabs and the appearance of the commands on the ribbon might differ from what is shown in this book, based on the apps that are installed on your computer, the PowerPoint settings and window size, and the screen settings.
Across the top of the ribbon is a set of tabs. Clicking a tab displays an associated set of commands arranged in groups. Commands related to managing PowerPoint and presentations rather than presen- tation content are gathered together in the Backstage view, which you display by clicking the File tab located at the left end of the ribbon. Commands available in the Backstage view are organized on named pages, which you display by clicking the page tabs in the colored left pane.
You redisplay the presentation and the ribbon by clicking the Back arrow located above the page tabs. The Home tab, which is active by default, con- tains the most frequently used commands. When a graphic element such as a picture, table, or chart is selected on a slide, one or more tool tabs might appear at the right end of the ribbon to make commands related to that specific object easily accessible.
Tool tabs are available only when the relevant object is selected. TIP Some older commands no longer appear as buttons on the ribbon but are still available in the app. You can make these commands available by adding them to the Quick Access Toolbar or the ribbon. You can point to any button to display a ScreenTip that contains the command name, a description of its function, and its keyboard shortcut if it has one.
To determine whether a button and its arrow are integrated, point to the button to activate it. If both the button and its arrow are shaded, clicking the button displays options for refining the action of the button. If only the button or arrow is shaded when you point to it, clicking the button carries out its default action or applies the current default formatting. Clicking the arrow and then clicking an action carries out the action. Clicking the arrow and then clicking a formatting option applies the formatting and sets it as the default for the button.
Examples of buttons with separate and integrated arrows When a formatting option has several choices available, they are often displayed in a gallery of images, called thumbnails, that provide a visual representation of each choice. When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will look like if you click the thumbnail to apply the asso- ciated formatting. When a gallery contains more thumbnails than can be shown in the available ribbon space, you can display more content by clicking the scroll arrow or More button located on the right border of the gallery.
Tell me what you want to do Entering a term in the Tell Me What You Want To Do box located to the right of the ribbon tabs displays a list of related commands and links to additional resources online. Or you can press F1 to open the Help window for the cur- rent app. The easy path to help when working in PowerPoint Status bar Across the bottom of the app window, the status bar displays information about the current presentation and provides access to certain PowerPoint functions.
Some items, such as Docu- ment Updates Available, appear on the status bar only when that condition is true. These tools provide you with con- venient methods for changing the display of presentation content. The ribbon is dynamic, meaning that as its width changes, its buttons adapt to the available space. As a result, a button might be large or small, it might or might not have a label, or it might even change to an entry in a list. For example, when sufficient horizontal space is available, the buttons on the View tab of the PowerPoint app window are spread out, and you can review the commands available in each group.
At pixels wide, most button labels are visible If you decrease the horizontal space available to the ribbon, small button labels disap- pear and entire groups of buttons might hide under one button that represents the entire group. Clicking the group button displays a list of the commands available in that group.
When insufficient horizontal space is available, labels disappear and groups collapse under buttons When the ribbon becomes too narrow to display all the groups, a scroll arrow appears at its right end. Clicking the scroll arrow displays the hidden groups. The greater the screen resolution, the greater the amount of information that will fit on one screen. Your screen resolution options are dependent on the display adapter installed in your computer, and on your monitor.
The greater the number of pixels wide the first number , the greater the number of buttons that can be shown on the ribbon. This is a good way to gain vertical space when working on a smaller screen. Then you can temporarily redisplay the ribbon to click a button, or permanently redisplay it if you need to click several buttons.
The extra space is intended to lessen the possibility of accidentally tapping the wrong button with your finger. To maximize the app window 1. When the pointer touches the top of the screen, the dragged window maximizes. To change the screen resolution TIP Methods of changing screen resolution vary by operating system, but you should be able to access the settings in Windows 10, Windows 8, and Windows 7 by using these methods. At the bottom of the Display pane of the Settings window, click the Advanced display settings link.
Click or drag to select the screen resolution you want, and then click Apply or OK. Windows displays a preview of the selected screen resolution. If you like the change, click Keep changes in the message box that appears. Near the right end of the title bar, click the Ribbon Display Options button. To display only the ribbon tabs 1. To temporarily redisplay the ribbon 1.
Click any tab name to display the tab until you click a command or click away from the ribbon. To optimize the ribbon for touch interaction 1. To specify the items that appear on the status bar 1. Right-click the status bar to display the Customize Status Bar menu. A check mark indicates each item that is currently enabled. Click to enable or disable a status bar indicator or tool. The change is effected immediately. The menu remains open to permit multiple selections.
When you finish, click away from the menu to close it. Depending on your screen resolution or app window width, the PowerPoint ribbon on your screen might look dif- ferent from that shown in this book. If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode. As a result, pro- cedural instructions that involve the ribbon might require a little adaptation. Simple procedural instructions use this format: 1. On the Insert tab, in the Illustrations group, click the Chart button.
If the command is in a list, our instructions use this format: 1. On the Transitions tab, in the Timing group, click the Sound arrow and then, in the Sound list, click Chime.
First click the specified tab, and then locate the specified group. Multistep procedural instructions use this format: 1. Display the presentation in Normal view. Select the animated object or objects that you want to modify. On the Animations tab, in the Timing group, click the Start arrow to display the list of start timing options.
In the Start list, click After Previous. On subsequent instances of instructions that require you to follow the same process, the instructions might be simplified in this format because the work- ing location has already been established: 1. In Normal view, select the animated objects that you want to modify. On the Animations tab, in the Start list, click After Previous. Instructions in this book refer to user interface elements that you click or tap on the screen as buttons, and to physical buttons that you press on a key- board as keys, to conform to the standard terminology used in documenta- tion for these products.
When the instructions tell you to enter information, you can do so by typing on a connected external keyboard, tapping an on-screen keyboard, or even speaking aloud, depending on your computer setup and your personal preferences. The Account page of the Backstage view in PowerPoint displays information about your installation of PowerPoint and other apps in the Office suite and the resources you connect to.
Microsoft account credentials are also used by many non-Microsoft products and websites. TIP Many apps and websites authenticate transactions by using Microsoft account credentials. Two ways you can personalize the appearance of your PowerPoint app window are by choosing an Office background and an Office theme. The background is a subtle design that appears in the title bar of the app window. There are 14 backgrounds to choose from, or you can choose to not have a background.
TIP The images in this book depict the No Background option to avoid interfering with the display of any user interface elements, and the Colorful theme. From the Connected Services area of the page, you can connect Office to Facebook, Flickr, and YouTube accounts to access pictures and videos; to SharePoint sites and OneDrive storage locations; and to LinkedIn and Twitter accounts to share presenta- tions.
You must already have an account with one of these services to connect Office to it. For example, when inserting a picture onto a slide, you will have the option to insert a locally stored picture or to search online for a picture. After you connect to your Facebook, SharePoint, and OneDrive accounts, you can also insert pictures stored in those locations. The changes that you make on the Account page apply to all the Office apps installed on all the computers associated with your account.
Some of the settings on the Account page are also available in the PowerPoint Options dialog box, which you open from the Backstage view. This dialog box also contains hundreds of options for controlling the way PowerPoint works. With PowerPoint running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click Account. To manage your Microsoft account settings 1. Display the Account page of the Backstage view.
In the User Information area, click any of the links to begin the selected process. To change the app window background for all Office apps 1. In the Office Background list, point to any background to display a live preview in the app window, and then click the background you want. To change the app window color scheme for all Office apps 1.
To connect to a cloud storage location or social media service 1. At the bottom of the Connected Services area, click Add a service, click the type of service you want to add, and then click the specific service. In the Product Information area, click the Manage Account button to display the sign-in page for your Office management interface.
Provide your account credentials and sign in to access your options. To manage Office updates 1. Click the Update Options button, and then click the action you want to take.
You can install available updates from the Backstage view before the automatic installation occurs To open the PowerPoint Options dialog box 1. In the left pane of the Backstage view, click Options. Start PowerPoint Perform the following tasks: 1. Using the technique that is appropriate for your operating system, start PowerPoint. When the Start screen appears, press the Esc key to create a new blank presentation.
Work in the PowerPoint user interface Start PowerPoint, create a new blank presentation, maximize the app window, and then perform the following tasks: 1. Notice the different levels of detail in the ScreenTips. Change the width of the app window and notice the effect it has on the ribbon. When the window is narrow, locate a group button and click it to display the commands. Maximize the app window. Hide the ribbon entirely, and notice the change in the app window.
Redisplay the ribbon tabs but not the commands. Temporarily display the ribbon commands, and then click away from the ribbon to close it. Use any of the procedures described in this chapter to permanently redisplay the ribbon tabs and commands. Display the status bar shortcut menu, and identify the tools and statistics that are currently displayed on the status bar. Add any indicators to the status bar that will be useful to you. Keep the presentation open in PowerPoint for use in the next set of practice tasks.
Display the Account page of the Backstage view and review the information that is available there. Expand the Office Background list. Point to each background to display a live preview of it. Then click the background you want to apply. Apply each of the Office themes, and consider its merits. Then apply the theme you like best. TIP If you apply a theme other than Colorful, your interface colors will be different from the interface shown in the screenshots in this book, but the functionality will be the same.
Review the services that Office is currently connected to. Expand the Add a ser- vice menu and point to each of the menu items to display the available services. Connect to any of these that you want to use. Click the Update Options button and note whether updates are currently avail- able to install. If updates are available, apply them after you finish the practice tasks in this chapter.
Review the infor- mation on this page to learn about any new features that interest you. Explore each page of the dialog box. Notice the sections and the settings in each section. Note the settings that apply only to the current file. Review the settings on the General page, and modify them as necessary to fit the way you work. Then close the dialog box. Close the presentation without saving changes. The sophisticated presentation features of PowerPoint are easy to find and use, so even novice users can work pro- Practice files ductively with PowerPoint after only a brief introduction.
For practice file download ments and Microsoft Excel workbooks, so if you already instructions, see the introduction. Processes that are specific to the creation and management of slides are unique to PowerPoint.
This chapter guides you through procedures related to creating presentations, opening and navigating presen- tations, displaying different views of presentations, dis- playing and editing presentation properties, and saving and closing presentations. Unlike the templates provided for Word and Excel, most PowerPoint templates are design templates that control thematic elements colors, fonts, and graphic effects and slide layouts rather than content templates that provide purpose-specific placeholder content.
Each tem- plate has a corresponding theme, so you can create a presentation based on one template but then entirely change its appearance by applying a different theme. When you start PowerPoint, the app displays a Start screen that gives you options for opening an existing presentation or creating a new one.
The templates can change depending on your use of PowerPoint and the installation of program updates. Creating attractive, functional presentations from scratch can be time-consuming and requires quite a bit of knowledge about PowerPoint. A design template is a blank presentation with a theme already applied to it. Sometimes it includes background graphic elements and specialized slide layouts. Some templates supply only a title slide and leave it to you to add the other slides you need; other templates supply an example of each of the available slide layouts.
These templates provide not only the design elements but also suggestions for content that is appropriate for different types of presentations, such as reports or product launches. After you download a template, you simply customize the content provided in the template to meet your needs. An important thing to be aware of when you create a presentation in PowerPoint is that you have the choice of two slide aspect ratios, which are referred to slightly inaccurately as slide sizes.
The default slide size is Widescreen , which is opti- mized for displays such as those found on many laptop screens and desktop monitors these days. By default, the slides in presentations you create based on the Blank Presentation tem- plate are set to Widescreen size. Most of the tem- plates are , but you can easily filter the templates to display only those that are formatted specifically for slides. Before you begin adding content to a new presentation, you should consider how the presentation will be viewed and choose the most appropriate slide size.
You can change the slide size after you create the slide deck, but doing so might cause graphic ele- ments especially those on master slides to look different, and text and other slide elements to not fit on slides as intended.
To create a new blank presentation 1. Start PowerPoint. When the Start screen appears, press the Esc key. If PowerPoint is already running, click the File tab to display the Backstage view.
In the left pane of the Backstage view, click New to display the New page. On the New page of the Backstage view, click the Blank Presentation thumbnail. Display the Backstage view, and then, in the left pane, click New. On the New page, scroll the pane to view the presentation design templates that were installed with PowerPoint. Click any thumbnail to open a preview window that displays the title slide of the selected design with alternative color schemes and graphic backgrounds.
Each design template has multiple color variants and slide layouts 4. To display only presentation templates that are optimized at the slide size 1. On the New page of the Backstage view, below the Search box, click Display the New page of the Backstage view. Scroll the pane to locate the design you want to use.
PowerPoint displays the new presentation in Normal view. The title slide is visible in the Thumbnails pane and in the Slide pane. Or Below the search box, click one of the suggested searches.
You can enter a color as a search term to display templates that feature that color 3. In the Category list, click any category or categories to further filter the templates. To remove a filter, point to it and then click the X that appears to the right of the category name, or double-click the category name. Scroll the pane to locate a design that fit your needs. Click any thumbnail to preview the design template, and click the More Images arrows to see the content defined as part of the template.
Then click the Create button in the preview window to create the presentation. Or Double-click any thumbnail to create a presentation based on the template.
To disable the display of the Start screen 1. On the General page of the dialog box, clear the Show the Start screen when this application starts check box.
Close the PowerPoint Options dialog box. If the presentation you want to open appears on the Start screen, you can open it directly from there.
Otherwise, you open presentations from the Open page of the Backstage view. The Open page includes all the locations you’ve linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping ele- ments in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view. You can also move among slides by rotating the wheel button on a mouse. On the Start screen, in the Recent list, click the file name of the presentation you want to open.
In the left pane of the Backstage view, click Open to display the Open page. In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it.
To open any existing presentation 1. On the Start screen, at the bottom of the left pane, click Open Other Presentations to display the Open page of the Backstage view. The Places list includes all the locations you’ve linked to from an Office program 3. In the Places list, click the local or network storage location where the presen- tation is stored. Then click any subfolders until you reach the folder you want.
Then click fold- ers in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar. Double-click the presentation you want to open. To look through a presenta- 2 tion without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view.
You can also open the file in a web browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage.
To move back or forward one slide while working in a presentation 1. To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change.
Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions.
You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane.
Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes. You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides. It displays only the slides and not the presenter tools. In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides.
You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen. The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified. You can start the slide show from the first slide or from the currently active slide. To display a presentation in Slide Show view from the first slide 1.
To display a presentation in Slide Show view from the current slide 1. Then click the Previous or Next button on the toolbar.
Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon.
TIP Any changes you make to a view, such as adjusting the sizes of panes, are saved with the presentation that is open at the time and do not affect other presentations. To adjust the size of the Thumbnails pane in Normal view 1. TIP When you adjust the width of the Thumbnails pane, the size of the slide thumbnails is adjusted accordingly—that is, there are more small thumbnails in a narrow pane and fewer large thumbnails in a wide pane.
To show or hide the Notes pane in Normal view 1. On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane.
To hide the ribbon in Normal, Outline, or Slide Sorter views 1. Collapsing the ribbon hides the groups and buttons but leaves the tab names visible.
Click any tab name. The ribbon remains visible until you click a button on it or click away from it. To permanently redisplay the ribbon 1. Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other. Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane.
To display a different open presentation 1. To display multiple open presentations at the same time 1. On the View tab, in the Window group, click the Arrange All button. To display or hide the ruler, gridlines, and guides 1. To modify the spacing of gridlines 1. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box.
In the Grid settings area, change either the fractional or unit measurement of the Spacing setting. To change the magnification of content in the app window 1.
On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. Some properties exist to provide information to com- puter operating systems and apps. You can display properties within a presentation for example, you can display the slide number on a slide.
PowerPoint automatically tracks some of the properties for you, and you can set others. You can examine the properties that are attached to a presentation from the Info page of the Backstage view. Display the Info page of the Backstage view. The standard properties associ- ated with a presentation are displayed in the Properties area of the right pane. At the bottom of the Properties pane, click Show All Properties to expand the pane.
At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. To edit presentation properties 1. In the Properties pane, click the value for the property you want to edit to acti- vate the content box. Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them. Enter or replace the property value, and then press Enter.
Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As. Both actions open the Save As page, where you can select a storage location.
If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content.
Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs. Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Inter- net connection, in a folder on your Microsoft OneDrive.
Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file. After you save a presentation for the first time, you can save changes simply by click- ing the Save button on the Quick Access Toolbar. The new version of the presentation then overwrites the previous version.
If you want to keep both the new version and the previous version, display the Save As page, and then save a new version with a different name in the same location or with the same name in a different location. You cannot have two files with the same name in the same folder. To adjust the time interval between saves, display the Backstage view, and click Options.
If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close.
To save a presentation 1. Select a storage location, and then in the right pane, click Browse to open the Save As dialog box. TIP The dialog box displays the contents of the folder in which you last saved or opened a file from within the program.
If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder.
In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder. TIP Programs that run on Windows use file name extensions to identify different types of files. For example, the extension. When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box.
By default, PowerPoint files are saved in the. You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right.
You can work in this mode, or you can convert the presentation to the current format by clicking the Convert button on the Info page of the Back- stage view, or by saving the presentation as a different file in the PowerPoint Presentation format. If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation.
Saving a file in either type of OneDrive location provides the option of shar- ing the file with other people. To save a presentation to OneDrive, display the Save As page of the Back- stage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file.
When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment.
If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive. OneDrive for Business is available as part of a SharePoint environment, and your storage there will be managed by your company or SharePoint provider. You can save the results of the tasks in the same folder. Apply paragraph formatting Open the FormatParagraphs document, display formatting marks, and then complete the following tasks: 1.
Display the rulers and adjust the zoom level to display most or all of the paragraphs in the document. Select the first two paragraphs Welcome! Select the second paragraph, and apply a first line indent. Indent the Be careful paragraph by 0. Simultaneously select the Pillows, Blankets, Towels, Limousine winery tour, and In-home massage paragraphs.
Change the paragraph spacing to remove the space after the paragraphs. At the top of the document, apply an outside border to the Please take a few minutes paragraph.
Save and close the document. In the second paragraph We would like Select the Pillows, Blankets, Towels, and Dish towels paragraphs. Insert a left tab stop at the 2 inch mark and clear any tab stops prior to that location. In the Pillows paragraph, replace the space before the word There with a tab marker. Repeat the process to insert tabs in each of the next three paragraphs.
The part of each paragraph that follows the colon is now aligned at the 2-inch mark, producing more space than you need. Then press the Home key to release the selection so you can review the results. Hide the formatting marks to better display the results of your work. In the second bullet point, underline the word natural.
Then repeat the formatting command to underline the word all, in the fourth bullet point. In the fourth bullet point, click anywhere in the word across. Apply a thick underline to the word in a way that also assigns the Thick underline format to the Underline button. Then apply the thick underline to the word departments. Select the Employee Orientation heading, and apply bold formatting to the heading.
Copy the formatting, and then paint it onto the Guidelines subtitle, to make the subtitle a heading. Change the font color of the words Employee Orientation to Green, Accent 6. You have now applied three text effects to the selected text by using three shades of the same green. In the first bullet point, select the phrase the concept of service and apply a Bright Green highlight. In the fifth bullet point, simultaneously select the words brainstorming, planning, and leadership and change the case of all the letters to uppercase.
Create and modify lists Open the CreateLists document, display formatting marks and rulers, and then complete the following tasks: 1. Select the first four paragraphs below The rules fall into four categories. Format the selected paragraphs as a bulleted list. Then change the bullet character for the four list items to the one that is composed of four diamonds. Select the two paragraphs below the Definitions heading. Format the selected paragraphs as a numbered list.
Select the first four paragraphs below the General Rules heading. Format the paragraphs as a second numbered list. Ensure that the new list starts with the number 1. Format the next three paragraphs as a bulleted list. Notice that Word uses the bullet symbol you specified earlier. Indent the bulleted list so that it is a subset of the preceding numbered list item.
Format the remaining three paragraphs as a numbered list. Ensure that the list numbering continues from the previous numbered list. Locate the No large dogs numbered list item. Create a new second-level num- bered list item a from the text that begins with the word Seeing. Then create a second item b and enter The Board reserves the right to make exceptions to this rule. Create a third list item c. Notice that the General Rules list is now organized hierarchically. Premium Office apps, extra cloud storage, advanced security, and more—all in one convenient subscription.
Selecting a language below will dynamically change the complete page content to that language. KB Articles: KB Windows 10, Windows 7, Windows 8, Windows 8. Warning: This site requires the use of scripts, which your browser does not currently allow. See how to enable scripts. Select Language:. Microsoft has released an update for Microsoft Office Bit Edition. This update provides the latest fixes to Microsoft Office Bit Edition.